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Hotel Receptionist Job Description

Started by Job Hunter, March 19, 2013, 10:37:45 am

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Job Hunter

Hotel Receptionist Job Description


The Hotel Receptionist is responsible for providing a friendly, welcoming and efficient service to all hotel guests, in line with the hotel's vision and values on customer satisfaction.  The main purposes of the hotel reception area's staff are to respond courteously to guests' requests, play a part in the general running of the reception desk and help the General Manager to maintain a smooth room bookings service.


1. To undertake front of house duties, including meeting, greeting and attending to the needs of guests, to ensure a superb customer service experience.

2. To build a good rapport with all guests and resolve any complaints/issues quickly to maintain high quality customer service.

3. To deal with guest requests to ensure a comfortable and pleasant stay.

4. To assist in dealing with customer complaints in an effective and courteous manner, providing or seeking solutions as quickly as possible.

5. To be responsible for accurate and efficient accounts and guest billing processes.

6. To assist in keeping the hotel reception area clean and tidy at all times.

7. To undertake general office duties, including correspondence, emails, filing and switchboard, to ensure the smooth running of the reception area.

8. To administer all routes of reservations (eg, online, phone) to ensure that room bookings are made and recorded accurately.

9. To ensure that all reservations and cancellations are processed efficiently.

10. To keep up to date with room prices and special offers to provide accurate information to guests.

11. To report any maintenance, breakage or cleanliness problems to the relevant manager.

12. To administer the general petty cash system and float in an accurate manner.

13. To undertake all training as required (eg, first aid, health and safety, customer service).

14. To adhere to all fire safety test procedures.  To assist in the evacuation process in the event of fire.

15. To undertake any other ad-hoc duties relevant to the post as and when required.


  • A friendly and welcoming approach

  • High standards of dress and presentation

  • Ability to remain calm during difficult situations or in a very busy environment

  • The ability to work unsupervised

  • Excellent interpersonal skills, including a pleasant telephone manner

  • Good administrative skills and the ability to use email and booking systems

  • Good team working skills.


  • Previous customer service experience

  • Previous experience in hospitality.

See also:

Receptionist CV example

Receptionist Salary

Receptionist cover letter

Receptionist interview


A hotel receptionist is different to a "normal" receptionist.  Mainly because in a hotel you will always have people milling around the area as they enter and leave the hotel or just walk from the entrance to their room.  You will probably have to wear a uniform that the hotel staff wear and certainly a name tag


As a hotel receptionist, you'll probably be the first person a lot of guests at the hotel see when they enter. Because of this, you need to be friendly and be able to smile at people, as this will give the guests a good impression of the hotel overall. A grumpy receptionist will leave guests wondering if all the staff are like that!



    Candidate must possess at least a Bachelor's/College Degree , Hospitality/Tourism/Hotel Management, Business Studies/Administration/Management or equivalent.
    With at least 1 yr experience as a Receptionist, Concierge, or Front Desk. forward resume to

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